यलम्वर साँझ

Kirat Rai are multilingual and multi cultural people a unique characteristic of their own. The saying “Ten Rai with ten (different) sub castes and ten languages but on fire place”. The Rai are one of the cast of Kirat of Nepal.

Kirat Rai are striving to explore, preserve and protect every sub cast’s history, language, literature, culture, scripture and religion through the ethnic organization Kirat Rai Association Hong Kong Limited.

Kirat Rai Association Hong Kong Limited is incorporated in 9 August 2011 under the company ordinance (Chapter 32 of the Laws of Hong Kong) as a Limited Company and got award as a Charitable institution in 19 Mar 2012 from IRD, which is exempt from tax under Section 88 of the Inland Revenue Ordinance of Hong Kong.

Kirat Rai Association Hong Kong has been organizing “YALAMBAR NIGHT”, a program, one time in the three year on the memory of YALAMBAR HANG”, the first king of Kirati. The main objective of the program is to create musical platform for Kirat Rai as well as all Nepalese people and to make strongly fund rise for the association.

OBJECTIVES :

  1. Collection of donation for the maintenance of alter home.
  2. Promote & Protection of Nepali culture, music and songs.
  3. Make unity among all the Kirat Rai in Hong Kong.
  4. Maintain & ties with different ethnicity, religious groups and communities to actively identify the Kirat Rai and initiate social harmony and unity.
  5. Build up gracious relationships among the various social organizations in Hong Kong.
  6. Encourage and provide guidelines in order to enhance the educational qualifications, involvement in social work, and vocational competency of all Kirat Rai to make them more civilized and advance.

Hall Booking

Main Coordinator: _________

  1. Organization: Kirat Rai Association Hong Kong Ltd.
  2. BR No: 58919948-000
  3. Nature of Organization: Non-commercial
  4. Form of Registration: Charitable Institution
  5. 1st choice Date:
  6. 2nd choice Date:
  7. 3rd choice Date:
  8. Admission Fee:
  9. Apply:

Project Completion Schedule (6 month)

Main Coordinator: _____

  1. Three Months : Hall Booing & Artist Selection
  2. One Month : Documentation & VISA Apply
  3. Two Months : Press Meet & Ticket Selling

End of the Month Meeting (4 Weeks)

Main Coordinator: _______

  1. First Week : Flight & Hotel Booking
  2. Second Week : Ticket Sale Information
  3. Third Week : Ticket Return
  4. Fourth Week : Cash Collection

Selection of Artist

Committee: ______

S.N. Name of Artist Phone Type Remuneration
1        

Agreement with Artist

Main Coordinator: _______

  1. The remuneration will be NRS.______________ given to the Artist at the farewell after successfully completing the event.
  2. Remuneration is confidential, no one are allowed to say to others.
  3. The Artist should not enter Hong Kong as similar program before the program date.
  4. The Artist is not allowed to show any solo program in HK before the program date.
  5. The Artist should be take rest and eat food at designated hotel.
  6. The Artist should be visited according to the pre-scheduled program.
  7. After the farewell, Artist are not bound by the above term and condition.
  8. If an Artist failed to conduct above term and condition, the Organizer should marked the artist as ‘Black List’.
  9. The Artist should be liable himself/herself, if any injury, damage of body organ or death may occurred in the program. The organizer shall not pay any compensation to the artist.

Design & Printing

Main Coordinator: _________

  1. Poster Design
  2. Banner Design
  3. Ticket Design
  4. Slide Design
  5. Promotion/Advertising

Documentation

Main Coordinator: _________

VISA Documents (Artist)

  1. Passport Photo (3 copy)
  2. Artist Identity Card
  3. Passport (All pages except blank)
  4. Certificate different name.
  5. Educational Certificate
  6. Appreciation Certificate
  7. Photos of different program
  8. Album & Poster
  9. Cut piece of news paper
  10. YouTube link
  11. Artist Bio-data

VISA Documents (Organizer)

  1. CR/BR Certificate
  2. Bank Statement
  3. Auditing Report
  4. Hall Booking Slip
  5. Insurance Slip
  6. Event Poster
  7. VISA application Form
  8. Agreement Letter
  9. About the organizer.
  10. Why the program is organizing?
  11. Flight Booking Slip
  12. Hotel Booking Slip

Full Project Team

1. Organization Growth & Coordination Depart

Hall Booking, Project schedule, Artist Selection, MC Selection, Beautician Selection, Media Selection, Contract Sign, VISA Apply, Staff Schedule, Ticket Policy, Sponsor Policy, Facility of Sponsor, Press Meet Schedule, Flight Schedule, Hotel Schedule, Breakfast Schedule, Lunch Schedule, Dinner Schedule, Welcome schedule, Opening Schedule, Program Rundown, Visit Schedule, Farewell schedule etc.

Project Coordinator: Rajin Rai
Project Head: Harichandra Rai

2. Sport, Music, Literature & Publication Depart

Poster, Ticket, Banner, Backdrop, Certificate, Invitation Design and Publicity etc.

Publicity Coordinator: Ram Lee Thulung
Publicity Head: Bajra Kumar Thulung

3. Suptulungkhim Renovation & Construction Depart

Distribution of Ticket, Collection of Sponsor, Ticket Sales Schedule, Ticket Return Schedule etc.

Finance Coordinator: Dhiraj Sampang
Finance Head: Maya Thulung Rai

  1. Ticket Distributor: …………………
  2. Ticket Follower: …………………….
  3. Ticket Runner: ………………………

4. Asset & Fund-Raise Depart

Receipt & Payment all income and expenses of the project, Khada & Flower Purchase, Identity Card Purchase etc.

Accountant: ……………………..
Treasurer: Ganga Ram Rai

5. Sumnima Food & Kitchen Depart

Flight Booking, Hotel Booking, Breakfast Booking, Lunch Booking, Dinner Booking, Artist Welcome, Artist Visit, Artist Farewell etc.

Reception Coordinator: Basanta Kumari Rai
Reception Head: Jajin Chamling

6. Sikrima distribution & Hospitality Depart

Provide Daily Breakfast,Lunch, Diner according to the schedule for the Artist etc.

Hospitality Coordinator: Durga Kanta Rai
Hospitality Head: Pabitra Bantawa

7. Paruhang Logistics & Shipping Depart

Provide Vehicle for the Artist all over the program.

Shipping Coordinator: Tej Kumar Sampang
Shipping Head: Mani Raj Sampang

8. Department: Office Operation & Promotion Depart

Stage Management, i.e. Provide sound system, Lightning system, Track Player, Slide Player, Ready to Artist etc.

State Manager: ……………..
Stage Head: Gajendra Rai

  1. Sound and Light Engineer:
  2. Curtain/Smoke Player:
  3. Track Player:
  4. Slide Player:
  5. Ready to Artist:
  6. MC:

9. Department: Natural Collection & Decoration Depart

Provide Slide Maker, Photographer, Video Grapher, Beauty Parlor etc.

Depart Coordinator: Lokha Raj Rai
Depart Head: Bishnu Rai

  1. Beautician:
  2. Slide Maker:
  3. Photographer:
  4. Video grapher:

10. Child, Women, Adult and Guest Depart

Sponsor Welcome on the program, Khada and Flower Distribute on the program.

Welcome Coordinator: Peng Puma
Welcome Head: Pavita Puma

11. Kirat Religion Protection & Ceremonial Depart

Opening Ceremony Material Purchase: Ribbon, Balloon, Balloon Fukne, Ballon padkaune sinka, Scissor, etc.

Opening Coordinator: Narayan Psd. Rai
Opening Head: Ram Chandra Rai

12. Shili Collection & Culture Depart

Provide Loacal Artist, Arrang Opening Dance, Help to opening ceremony, Arrange dancer for the artist etc.

Cultural Coordinator: Pitambar Rai
Cultural Head: Rajendra Rai

13. Sanitation & Waste Collection Depart

Stage Clean, washroom sanitation, Locker Protection, Water Supply etc.

Sanitation Coordinator: Hita Bahadur Koyee
Sanitation Head: Kamal Koyee

Emergency Help & Security Depart

Security, Mass Control, Entry pass distribution etc.

Security Coordinator: ………………..
Security Head: Raju Rai

Business, Employment & Transport Depart

Provide bus for the customer on the program.

Transport Coordinator: Tilak Walahang
Transport Head: Dipen Rai

  1. Jordan 1:
  2. Jordan 2:
  3. Jordan 3:
  4. Jordan 4:
  5. Wanchai:
  6. Tsuen Wan:

Ticket Classification

Committee: ____

ROW VVIP Seat
A 15
B 20
C 23
D 26
TOTAL 84
   
ROW VIP Seat
E 31
F 34
G 37
H 36
TOTAL 138
   
ROW $300 Seat
J 35
K 36
L 35
M 34
N 31
O 32
P 33
Q 34
R 35
S 34
T 35
U 34
V 33
W 34
X 33
Y 4
TOTAL 512
   
ROW $200 Seat
BE 35
BF 36
BG 37
BH 34
BJ 27
BD 20
TOTAL 189
GRAND TOTAL 923

Seat Map

Ticket Printing

PARTICULAR VVIP VIP $300 $200 Total
TICKET 84 138 512 189 923
AMOUNT 84000 69000 153600 37800 344400

Ticket rule

Must write on the back of the ticket.

  1. Program is subject to change without prior notice.
  2. Children under 6 will not be admitted.
  3. Photography, audio-recording, or filming in the venue is prohibited.
  4. Food and drinks should not be brought into the venue.
  5. Smoking, eating or drinking in the venue is prohibited.
  6. Latecomers will not be admitted until a suitable break.
  7. Each ticket will admit only one person.
  8. Only ticket with the theater stamp is valid.
  9. The inquiry counter, Yuen Long Theater.

Cash Sponsor

Sponsor

Expenses

Amnt

Gift

Khada

Honor

Slide

Platinum
/Title

Hall
/Event

15000

VVIP-5

Red

Name top of the banner.

6:1

Diamond
/Host

Salary

10000

VVIP-4

Blue

Call on the Stage

5:1

Golden

Flight

5000

VVIP-3

Yellow

Call on the Stage

4:1

Silver

Hotel

4000

VVIP-2

White

Call on the Stage

3:1

Bronze

Visit

3000

VVIP-1

Green

Call Name Only

2:1

Contributor

Misc.

2000

VVIP-1

Green

Call Name Only

1:1

Ticket Sponsor

Sponsor Expenses Ticket Gift Khada Honor Slide
Diamond Ticket Salary 10000 No Blue Call on the Stage 5:1
Golden Ticket Flight 5000 No Yellow Call on the Stage 1:1
Silver Ticket Hotel 4000 No White Call on the Stage 1:1

…………………………………………

Ticket Sale Form

Ticket Distributor: ________

Code:

Office use only (001)

  Date:

31/3/19

Name:

Ramesh

  Phone:

64324586

Ticket Type Ticket No.

Qty

Rate

Total

VVIP

11–11

1

1000

1000

VIP

21–22

2

500

1000

300

101–102

2

300

600

200

51–52

2

200

400

TOTAL

 

 

 

3000

  Sign of Receiver:      

Ticket Follow up/Return Form

Ticket Followup Officer: ______

Code: Office use only (001)   Date: 31/4/19
Name: Ramesh   Phone: 64324586
Ticket Type Ticket Return No. Return Rate Total
VVIP 11–11 -1 1000 1000
VIP 21–22 -2 500 1000
300 101–102 -2 300 600
200 51–52 -2 200 400
TOTAL       3000
  Sign of Receiver:      

Ticket Sales & Payment Record

Financial Manager: _______

S/N Code Name Ticket No. Amount
1 001   VVIP 11 1000
2 001   VIP 21 500
3 001   VIP 22 500
4 001   $300 101 300
5 001   $300 102 300
6 001   $200 51 200
7 001   $200 52 200
 

Press Meet

Main Coordinator: _____

  1. Anoj Rokka, Saptahik Kantipur.com, Tel: 9315 3980
  2. Bikram Gurung, Zap photo Studio, Tel: 9841 3657
  3. Kisan Rai, Everest Media, Tel: 9420 7156
  4. Magendra Rai, Nepal Khabar.com, Tel: 6091 2627
  5. Mazza ko Rai, Tel: 4643 3366
  6. TB Yakkha, Bagaicha.com, Tel: 6687 5055

Necessary things

Banner, Ticket, Poster, Ticket Sales Form, Request letter, Envelop, Broucher in Slide etc.

Rundown

  1. 12:00AM : Gathering
  2. 01:00PM : Lunch
  3. 02:00PM : Charing – Chirman, Coordinator, Guest, Media
  4. 02:30PM : Main Coordinator Speech with Slide
  5. 03:00PM : Close by Chairman
  6. 03:15PM : Ticket Distribution


Flight Schedule

S.N. Name Arrive Depart Amount
1 ABC KTM-HKG (Term 1)
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM (Term 1)
Wed, Jul 3, 2019
Time: 19:10
5495
2 DEF KTM-HKG (Term 1)
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM (Term 1)
Wed, Jul 3, 2019
Time: 19:10
5495
3 GHI KTM-HKG (Term 1)
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM (Term 1)
Wed, Jul 3, 2019
Time: 19:10
5495
4 JKL KTM-HKG (Term 1)
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM (Term 1)
Wed, Jul 3, 2019
Time: 19:10
5495
5 MNO LHR-HKG (Term 1)
Sun, Jun 30, 2019
Time: 10:05
HKG -LHR (Term 1)
Wed, Jul 3, 2019
Time: 19:45
5700
6 PQR KTM-HKG (Term 1)
Mon, Jul 1, 2019
Time: 04:10
HKG-KTM (Term 1)
Fri, Jul 5, 2019
Time: 19:10
5495
    TOTAL   33175

Hotel Schedule

Room
No.
Artist
Name
Bed
Qty
Room
Type
Check
In
Check
Out
Total
Night
Rent
Per Day
Total
Amount
1 ABC 1 Deluxe 00/00/00 00/00/00 4 358 1432
2 DEF & GHI 2 Deluxe 00/00/00 00/00/00 4 269 2152
3 JKL 1 Deluxe 00/00/00 00/00/00 4 358 1432
4 MNO 1 Deluxe 00/00/00 00/00/00 3 358 1074
5 PQR 1 Deluxe 00/00/00 00/00/00 5 350 1751
  TOTAL             7841

Breakfast, Lunch & Dinner Schedule

Day Date Breakfast Lunch Dinner
1 00/00/00 McDonald’s Bagaicha Ex-Army
2 00/00/00 Hotel Bagaicha Bagaicha
3 00/00/00 Hotel Bagaicha Bagaicha
4 00/00/00 Hotel Horn Restaurant Bagaicha
5 00/00/00 Hotel Hello Kitchen  

Daily Schedule

Day Date Day Program Evening Program
1 00/00/00 Arrival/Check-in Rest
2 00/00/00 Visit Chulaghar Welcome Party
3 00/00/00 Preparation Program Show
4 00/00/00 Visit Farewell Party
5 00/00/00 Shopping Check-out/Departure

Staff Schedule

Reception Manager: ____

Date Picup Meeting Program Visit Drop
Chairman Avlb Avlb Avlb Avlb  
V.Chairman Avlb Avlb Avlb Avlb Avlb
G.S. Avlb Avlb Avlb Avlb Avlb
Secretary Avlb Avlb Avlb Avlb Avlb
V.Secretary Avlb Avlb Avlb Avlb  
Treasure Avlb Avlb Avlb    
V.Treasure     Avlb Avlb  
Member          

Opening Rundown (15 minute)

Secretary: ______

Start End Performance Duration
8:00 8:01 Theater Rules 0:01
8:01 8:09 Chairing & Thanks 0:08
8:09 8:10 Opening & National Song 0:01
8:10 8:11 Send Guest to the Floor 0:01
8:11 8:12 About Program 0:01
8:12 8:13 Chief Greetings 0:01
8:13 8:14 Chairman Close 0:01
8:14 8:15 Hand Over to MC 0:01

Opening necessary things:

Treasurer: _________

  1. Sponsor:
    1. Flower byadge 100 pcs,
    2. Khada (Red) 5 pcs
    3. Khada (Blue) 5 pcs
    4. Khada (Yellow) 15 pcs
    5. Khada (White) 20 pcs
    6. Khada (Green) 45 pcs
  2. Opening:
    1. Ribbon (48 inch)
    2. Balloon (24 pcs)
    3. Scisor (1 pcs)
    4. Pin (24 pcs)
  3. Honor:
    1. Pheta (1)
    2. Gamchha (1)
    3. Plate (1)

Program Rundown (2:30 minute)

Stage Manager: ______

Start End Performance Duration Performer
8:15 8:17 MC 0:02  
8:17 8:22 Dance 0:05 Local Group
8:22 8:24 MC 0:02  
8:24 8:44 3 Songs 0:20 DEF
8:44 8:46 MC 0:02  
8:46 8:52 1 Dance 0:06 ABC
8:52 8:54 MC 0:02  
8:54 9:14 3 Songs 0:20 GHI
9:14 9:16 MC 0:02  
9:16 9:26 Speech 0:10 JKL
9:26 9:28 MC 0:02  
9:28 9:54 Drama 0:26 MNO
9:54 10:00 1 Dance 0:06 ABC
10:00 10:02 MC 0:02  
10:02 10:22 3 Songs 0:20 PQR
10:22 10:23 MC 0:01  
10:23 10:43 3 Songs 0:20 STU
10:43 10:45 MC (Closed) 0:02  
10:45 11:00 Photo Session 0:15  

Photo Sooting Schedule

Photgrapher: _____

  1. 07:00PM-07:45PM – Ground Floor
  2. 07:45PM-08:00PM – First Floor
  3. 10:45PM-11:00PM – First Floor

Video Shooting Schedule

Video Grapher: _____

  1. 07:00PM-07:45PM – Ready
  2. 07:45PM-07:55PM – Entrance Seen
  3. 07:55PM-08:00PM – Sitting Seen
  4. 10:45PM-11:00PM – Outgoing Seen

Visit Schedule

Visit Manager: _____

Time Particular Through
09:00AM Gathering at Star Ferry Taxi
10:00AM Breakfast  
11:00AM Go to Central Slow Ship
12:00PM Go to Mui O Fast Ship
01:00PM Lunch  
02:00PM Go to Big Buddha Single Decker
04:00PM Go to Tung Chun Cable Car
05:00PM Got Jordan Double Decker

Farewell Schedule

Secreatry:________

Particula Performer
Chairing Chairman & Artist
Thanks Main Cordinator
Speaking All Artist
Farewell Salary+Certificate
Close Chirman
Giftation VIP
Dinner Artist

Sponsor Report

Financial Manager: _______

S/N Sponsor Amount VVIP VIP $300 $200 Free Amt
1 abc 3000 1 2 0 0 2000

Ticket Report

Financial Manager: _______

Ticket TOTAL Qty Sold Sponsor Total Remain Amount
VVIP 84 50 24 74 10 50000
VIP 138 100 0 130 8 65000
$300 512 500 0 500 12 150000
$200 189 180 0 180 9 36000
  TOTAL         301000

Profit & Loss

Income  
VVIP 0
VIP 0
$300 0
$200 0
Sponsor 0
Bus fare income 0
Total income 0
   
Expenses  
Hall book 0
Visa 0
Press Meet 0
Welcome Party 0
Flight 0
Food 0
Lodge 0
Visit expenses 0
Farewell Party 0
Salary 0
Stage Management 0
Transport 0
Printing & Stationary 0
Training 0
Total expenses 0
   
Net Profit 0