यलम्वर साँझ

Kirat Rai are multilingual and multi cultural people a unique characteristic of their own. The saying “Ten Rai with ten (different) sub castes and ten languages but on fire place”. The Rai are one of the cast of Kirat of Nepal.

Kirat Rai are striving to explore, preserve and protect every sub cast’s history, language, literature, culture, scripture and religion through the ethnic organization Kirat Rai Association Hong Kong Limited.

Kirat Rai Association is established in 28 Jan 1998. Later it is incorporated under the name of Kirat Rai Association Hong Kong Limited in 9 August 2011 under the company ordinance (Chapter 32 of the Laws of Hong Kong) and got award as a Charitable institution in 19 Mar 2012 from IRD, which is exempt from tax under Section 88 of the Inland Revenue Ordinance of Hong Kong.

Kirat Rai Association Hong Kong has been organizing “YALAMBAR NIGHT”, a musical program, once every three years on the memory of YALAMBAR HANG”, the first king of Kirati. The main objective of the program is to create musical platform for Kirat Rai as well as all Nepalese people and to make strongly fund rise for the association.

OBJECTIVES :

  1. Collection donation for the maintenance of Suptulungkhim.
  2. Promote & Protection of Nepali culture, music and songs.
  3. Make unity among all the Kirat Rai in Hong Kong.
  4. Maintain & ties with different ethnicity, religious groups and communities to actively identify the Kirat Rai and initiate social harmony and unity.
  5. Build up gracious relationships among the various social organizations in Hong Kong.
  6. Encourage and provide guidelines in order to enhance the educational qualifications, involvement in social work, and vocational competency of all Kirat Rai to make them more civilized and advance.

Meeting: Selection of Main Coordinator

Main Coordinator duty, liabitlies & objectives

Hall Booking

Responsibilty: Main Coordinator

  1. Organization: Kirat Rai Association Hong Kong Ltd.
  2. BR No: 58919948-000
  3. Nature of Organization: Non-commercial
  4. Form of Registration: Charitable Institution

Estimated Project Completion Schedule (6 month)

Responsibilty: Main Coordinator

  1. Two Months : Hall Booking
  2. Two Months : Artist Selection, Documentation & VISA Apply
  3. Two Months : Press Meet & Ticket Selling

End of the Month Meeting Schedule (4 Weeks)

Responsibilty: Main Coordinator

  1. First Week : Flight & Hotel Booking
  2. Second Week : Ticket Sales Information
  3. Third Week : Ticket Return Policy
  4. Fourth Week : Final Cash Collection

Meeing: Criteria of Artist

Defination of Artist type and Remuniration

Responsibilty: Main Coordinator

S.N. Name of Artist Phone Type Remuneration
1        
2        
3        

Agreement with Artist

Responsibilty: Main Coordinator

  1. The remuneration will be NRS.______________ given to the Artist at the farewell after successfully completing the event.
  2. Remuneration is confidential, no one are allowed to say to others.
  3. The Artist should not enter Hong Kong as similar program before the program date.
  4. The Artist is not allowed to show any solo program in HK before the program date.
  5. The Artist should be take rest and eat food at designated hotel.
  6. The Artist should be visited according to the pre-scheduled program.
  7. After the farewell, Artist are not bound by the above term and condition.
  8. If an Artist failed to conduct above term and condition, the Organizer should marked the artist as ‘Black List’.
  9. The Artist should be liable himself/herself, if any injury, damage of body organ or death may occurred in the program. The organizer shall not pay any compensation to the artist.

Document Collection

Responsibilty: Main Coordinator

VISA Documents (From Artist)

  1. Passport Photo (3 copy)
  2. Artist Identity Card given by artist society
  3. Passport (All pages except blank)
  4. Certificate if different famous name.
  5. Educational Certificatea
  6. Appreciation Certificates
  7. Photos of different program
  8. Album & Posters performed by artist
  9. News paper cut piece about the artist
  10. YouTube program link of the artist
  11. Artist Bio-data

VISA Documents (From Organizer)

  1. CR/BR Certificate
  2. Bank Statement (3 months)
  3. Auditing Report (Previous year)
  4. Hall Booking Slip
  5. Insurance Slip
  6. Event Poster
  7. VISA application Form
  8. Agreement Letter
  9. About the organizer.
  10. Why the program is organizing?

Meeting: Appointment of Full Project Team

Team Work classification & defination.

1. Organization Growth & Coordination Depart

Responsibilty: Hall Booking, Making project schedule, Artist Selection, MC Selection, Beautician Selection, Media Selection, Contract Sign, VISA Apply, Staff Schedule, Ticketing Policy, Sponsor Policy, Facility of Sponsor, Press Meet Schedule, Flight Schedule, Hotel Schedule, Breakfast Schedule, Lunch Schedule, Dinner Schedule, Welcome schedule, Visit Schedule, Farewell schedule, Opening Ceremony Rundown, Program Rundown etc.

Main Coordinator: Rajin Rai
Depart Head: Harichandra Rai

2. Sport, Music, Literature & Publication Depart

Responsibilty: Poster, Ticket, Banner, Back Slide, Backdrop, Certificates, Invitations Design and Publicity etc.

Depart Coordinator: Ram Lee Thulung
Depart Head: Bajra Kumar Thulung

3. Suptulungkhim Renovation & Construction Depart

Responsibilty: Distribution of Ticket, Collection of Sponsor, Ticket Sales Policy & Schedule, Ticket Return Policy & Schedule, Collection of Mony Policy & Schedule etc.

Finance Coordinator: Dhiraj Sampang
Depart Head: Maya Thulung Rai

  1. Ticket Distributor: …………………
  2. Ticket Follower: …………………….
  3. Ticket Runner: ………………………

4. Asset & Fund-Raise Depart

Responsibilty: Receipt & Payment all income and expenses of the project, Khada & Flower Purchase, Identity Card Purchase etc.

Depart Head: Ganga Ram Rai
Accountant: ……………………..

5. Sumnima Kitchen & Food Depart

Responsibilty: Flight Booking, Hotel Booking, Breakfast Booking, Lunch Booking, Dinner Booking, Artist Welcome, Artist Visit, Artist Farewell etc.

Reception Coordinator: Basanta Kumari Rai
Reception Head: Jajin Chamling

6. Sikrima distribution & Hospitality Depart

Responsibilty: Provide Daily Breakfast,Lunch, Diner according to the schedule for the Artist etc.

Depart Coordinator: Durga Kanta Rai
Depart Head: Pabitra Bantawa

7. Paruhang Logistics & Shipping Depart

Responsibilty: Provide Vehicle for the Artist all over the program.

Depart Coordinator: Tej Kumar Sampang
Depart Head: Mani Raj Sampang

8. Department: Office Operation & Promotion Depart

Responsibilty: Stage Management, Arrangement sound system, Arrangement Lightning system, Arrangement Track Player, Arrangement Slide Player, Arrangement Artist Readymation etc.

State Manager: ……………..
Depart Head: Gajendra Rai

  1. Sound and Light Engineer:
  2. Curtain/Smoke Player:
  3. Track Player:
  4. Slide Player:
  5. Artist Readymation :
  6. MC:

9. Department: Natural Collection & Decoration Depart

Responsibilty: Arrangement Slide Maker, Arrangement Photographer, Arrangement Video Grapher, Arrangement Beauty Parlor etc.

Depart Coordinator: Lokha Raj Rai
Depart Head: Bishnu Rai

  1. Beautician:
  2. Slide Maker:
  3. Photographer:
  4. Video grapher:

10. Child, Women, Adult and Guest Depart

Responsibilty: Welcome Sponsor on the program, Khada and Flower Distribution on the program.

Depart Coordinator: Peng Puma
Depart Head: Pavita Puma

11. Kirat Religion Protection & Ceremonial Depart

Responsibilty: Opening Ceremony Material Purchase: Ribbon, Balloon, Balloon Fukne, Ballon padkaune sinka, Scissor, etc.

Depart Coordinator: Narayan Psd. Rai
Depart Head: Ram Chandra Rai

12. Shili Collection & Culture Depart

Responsibilty: Arrangement Loacal Artist, Arrangement Opening Dance, Arrangement to opening ceremony, Arrangement dancer for the artist etc.

Depart Coordinator: Pitambar Rai
Depart Head: Rajendra Rai

13. Sanitation & Waste Collection Depart

Responsibilty: Stage Clean, washroom sanitation, Locker Protection, Water Supply etc.

Depart Coordinator: Hita Bahadur Koyee
Depart Head: Kamal Koyee

Emergency Help & Security Depart

Responsibilty: Security, Mass Control, Entry pass distribution etc.

Depart Coordinator: ………………..
Depart Head: Raju Rai

Business, Employment & Transport Depart

Responsibilty: Arrangement bus for the customer on the program.

Depart Coordinator: Tilak Walahang
Depart Head: Dipen Rai

  1. Jordan 1:
  2. Jordan 2:
  3. Jordan 3:
  4. Jordan 4:
  5. Wanchai:
  6. Tsuen Wan:

Meeting: Classification of Ticket & Sponsor

Seat Plan

ROW VVIP Seat
A 15
B 20
C 23
D 26
TOTAL 84
   
ROW VIP Seat
E 31
F 34
G 37
H 36
TOTAL 138
   
ROW $300 Seat
J 35
K 36
L 35
M 34
N 31
O 32
P 33
Q 34
R 35
S 34
T 35
U 34
V 33
W 34
X 33
Y 4
TOTAL 512
   
ROW $200 Seat
BE 35
BF 36
BG 37
BH 34
BJ 27
BD 20
TOTAL 189
GRAND TOTAL 923

Ticket Printing

PARTICULAR VVIP VIP $300 $200 Total
TICKET 84 138 512 189 923
INCOME 84000 69000 153600 37800 344400

Ticket rule

Must write on the back of the ticket.

  1. Program is subject to change without prior notice.
  2. Children under 6 will not be admitted.
  3. Photography, audio-recording, or filming in the venue is prohibited.
  4. Food and drinks should not be brought into the venue.
  5. Smoking, eating or drinking in the venue is prohibited.
  6. Latecomers will not be admitted until a suitable break.
  7. Each ticket will admit only one person.
  8. Only ticket with the theater stamp is valid.
  9. The inquiry counter, Yuen Long Theater.

Classification Cash Sponsor

Sponsor

Expenses

Amnt

Gift

Khada

Honor

Slide

Platinum
/Title

Hall
/Event

15000

VVIP-5

Red

Name top of the banner.

6:1

Diamond
/Host

Salary

10000

VVIP-4

Blue

Call on the Stage

5:1

Golden

Flight

5000

VVIP-3

Yellow

Call on the Stage

4:1

Silver

Hotel

4000

VVIP-2

White

Call on the Stage

3:1

Bronze

Visit

3000

VVIP-1

Green

Call Name Only

2:1

Contributor

Misc.

2000

VVIP-1

Green

Call Name Only

1:1

Classification of Ticket Sponsor

Sponsor Expenses Ticket Gift Khada Honor Slide
Diamond Ticket Salary 10000 No Blue Call on the Stage 5:1
Golden Ticket Flight 5000 No Yellow Call on the Stage 1:1
Silver Ticket Hotel 4000 No White Call on the Stage 1:1

 


Meeting: Training Staff

Training staff and volunteers.

Ticket Sale Record

Responsibilty: Ticket Distributor

Code:

Office use only (001)

  Date:

31/3/19

Name:

Ramesh

  Phone:

64324586

Ticket Type Ticket No.

Qty

Rate

Total

VVIP

11–11

1

1000

1000

VIP

21–22

2

500

1000

300

101–102

2

300

600

200

51–52

2

200

400

TOTAL

 

 

 

3000

  Sign of Receiver:      

Ticket Follow up/Return Record

Responsibilty: Ticket Followup Officer

Code: Office use only (001)   Date: 31/4/19
Name: Ramesh   Phone: 64324586
Ticket Type Ticket Return No. Return Rate Total
VVIP 11–11 -1 1000 1000
VIP 21–22 -2 500 1000
300 101–102 -2 300 600
200 51–52 -2 200 400
TOTAL       3000
  Sign of Receiver:      

Ticket Payment Record

Responsibilty: Ticket Runner

S/N Code Name Ticket No. Amount
1 001   VVIP 11 1000
2 001   VIP 21 500
3 001   VIP 22 500
4 001   $300 101 300
5 001   $300 102 300
6 001   $200 51 200
7 001   $200 52 200
 

Design & Printing

Responsibilty: Sport, Music, Literature & Publication Depart

  1. Poster Design
  2. Banner Design
  3. Ticket Design
  4. Back Slide Design
  5. Promotion/Advertising

Press Meet

Responsibilty: Office Operation & Promotion Depart

Reporter

  1. Anoj Rokka, Saptahik Kantipur.com, Tel: 9315 3980
  2. Bikram Gurung, Zap photo Studio, Tel: 9841 3657
  3. Kisan Rai, Everest Media, Tel: 9420 7156
  4. Magendra Rai, Nepal Khabar.com, Tel: 6091 2627
  5. Mazza ko Rai, Tel: 4643 3366
  6. TB Yakkha, Bagaicha.com, Tel: 6687 5055

Necessary things

Banner, Ticket, Poster, Ticket Sales Form, Request letter, Envelop, Broucher in Slide etc.

Press Meet Rundown

  1. 12:00AM : Gathering
  2. 01:00PM : Lunch
  3. 02:00PM : Charing – Chirman, Coordinator, Guest, Media
  4. 02:30PM : Main Coordinator Speech with Slide
  5. 03:00PM : Close by Chairman
  6. 03:15PM : Ticket Distribution

 


Flight Schedule

Responsibilty: Sumnima Kitchen & Food Depart

S.N. Name Arrive Depart Amount
1 ABC KTM-HKG (Term 1)
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM (Term 1)
Wed, Jul 3, 2019
Time: 19:10
5495
2 DEF KTM-HKG (Term 1)
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM (Term 1)
Wed, Jul 3, 2019
Time: 19:10
5495
3 GHI KTM-HKG (Term 1)
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM (Term 1)
Wed, Jul 3, 2019
Time: 19:10
5495
4 JKL KTM-HKG (Term 1)
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM (Term 1)
Wed, Jul 3, 2019
Time: 19:10
5495
5 MNO LHR-HKG (Term 1)
Sun, Jun 30, 2019
Time: 10:05
HKG -LHR (Term 1)
Wed, Jul 3, 2019
Time: 19:45
5700
6 PQR KTM-HKG (Term 1)
Mon, Jul 1, 2019
Time: 04:10
HKG-KTM (Term 1)
Fri, Jul 5, 2019
Time: 19:10
5495
    TOTAL   33175

Hotel Schedule

Responsibilty: Sumnima Kitchen & Food Depar

Room
No.
Artist
Name
Bed
Qty
Room
Type
Check
In
Check
Out
Total
Night
Rent
Per Day
Total
Amount
1 ABC 1 Deluxe 00/00/00 00/00/00 4 358 1432
2 DEF & GHI 2 Deluxe 00/00/00 00/00/00 4 269 2152
3 JKL 1 Deluxe 00/00/00 00/00/00 4 358 1432
4 MNO 1 Deluxe 00/00/00 00/00/00 3 358 1074
5 PQR 1 Deluxe 00/00/00 00/00/00 5 350 1751
  TOTAL             7841

Breakfast, Lunch & Dinner Schedule

Responsibilty: Sumnima Kitchen & Food Depar

Day Date Breakfast Lunch Dinner
1 00/00/00 McDonald’s Bagaicha Ex-Army
2 00/00/00 Hotel Bagaicha Bagaicha
3 00/00/00 Hotel Bagaicha Bagaicha
4 00/00/00 Hotel Horn Restaurant Bagaicha
5 00/00/00 Hotel Hello Kitchen  

Daily Schedule

Responsibilty: Sumnima Kitchen & Food Depar

Day Date Day Program Evening Program
1 00/00/00 Arrival/Check-in Rest
2 00/00/00 Visit Chulaghar Welcome Party
3 00/00/00 Preparation Program Show
4 00/00/00 Visit Farewell Party
5 00/00/00 Shopping Check-out/Departure

Staff Schedule

Responsibilty: Sumnima Kitchen & Food Depar

Date Picup Meeting Program Visit Drop
Chairman Avlb Avlb Avlb Avlb  
V.Chairman Avlb Avlb Avlb Avlb Avlb
G.S. Avlb Avlb Avlb Avlb Avlb
Secretary Avlb Avlb Avlb Avlb Avlb
V.Secretary Avlb Avlb Avlb Avlb  
Treasure Avlb Avlb Avlb    
V.Treasure     Avlb Avlb  
Member          

Opening Ceremony Rundown (15 minute)

Responsibilty: Sumnima Kitchen & Food Depar

Start End Performance Duration
8:00 8:01 Theater Rules 0:01
8:01 8:09 Chairing & Thanks 0:08
8:09 8:10 Opening & National Song 0:01
8:10 8:11 Send Guest to the Floor 0:01
8:11 8:12 About Program 0:01
8:12 8:13 Chief Greetings 0:01
8:13 8:14 Chairman Close 0:01
8:14 8:15 Hand Over to MC 0:01

Opening necessary things:

Responsibilty:

  1. Sponsor:
    1. Flower byadge 100 pcs,
    2. Khada (Red) 5 pcs
    3. Khada (Blue) 5 pcs
    4. Khada (Yellow) 15 pcs
    5. Khada (White) 20 pcs
    6. Khada (Green) 45 pcs
  2. Opening:
    1. Ribbon (48 inch)
    2. Balloon (24 pcs)
    3. Scisor (1 pcs)
    4. Pin (24 pcs)
  3. Honor:
    1. Pheta (1)
    2. Gamchha (1)
    3. Plate (1)

Program Rundown (2:30 minute)

Stage Manager: ______

Start End Performance Duration Performer
8:15 8:17 MC 0:02  
8:17 8:22 Dance 0:05 Local Group
8:22 8:24 MC 0:02  
8:24 8:44 3 Songs 0:20 DEF
8:44 8:46 MC 0:02  
8:46 8:52 1 Dance 0:06 ABC
8:52 8:54 MC 0:02  
8:54 9:14 3 Songs 0:20 GHI
9:14 9:16 MC 0:02  
9:16 9:26 Speech 0:10 JKL
9:26 9:28 MC 0:02  
9:28 9:54 Drama 0:26 MNO
9:54 10:00 1 Dance 0:06 ABC
10:00 10:02 MC 0:02  
10:02 10:22 3 Songs 0:20 PQR
10:22 10:23 MC 0:01  
10:23 10:43 3 Songs 0:20 STU
10:43 10:45 MC (Closed) 0:02  
10:45 11:00 Photo Session 0:15  

Photo Sooting Schedule

Photgrapher: _____

  1. 07:00PM-07:45PM – Ground Floor
  2. 07:45PM-08:00PM – First Floor
  3. 10:45PM-11:00PM – First Floor

Video Shooting Schedule

Video Grapher: _____

  1. 07:00PM-07:45PM – Ready
  2. 07:45PM-07:55PM – Entrance Seen
  3. 07:55PM-08:00PM – Sitting Seen
  4. 10:45PM-11:00PM – Outgoing Seen

Visit Schedule

Visit Manager: _____

Time Particular Through
09:00AM Gathering at Star Ferry Taxi
10:00AM Breakfast  
11:00AM Go to Central Slow Ship
12:00PM Go to Mui O Fast Ship
01:00PM Lunch  
02:00PM Go to Big Buddha Single Decker
04:00PM Go to Tung Chun Cable Car
05:00PM Got Jordan Double Decker

Farewell Schedule

Secreatry:________

Particula Performer
Chairing Chairman & Artist
Thanks Main Cordinator
Speaking All Artist
Farewell Salary+Certificate
Close Chirman
Giftation VIP
Dinner Artist

Sponsor Report

Financial Manager: _______

S/N Sponsor Amount VVIP VIP $300 $200 Free Amt
1 abc 3000 1 2 0 0 2000

Ticket Report

Financial Manager: _______

Ticket TOTAL Qty Sold Sponsor Total Remain Amount
VVIP 84 50 24 74 10 50000
VIP 138 100 0 130 8 65000
$300 512 500 0 500 12 150000
$200 189 180 0 180 9 36000
  TOTAL         301000

Profit & Loss

Income  
VVIP 0
VIP 0
$300 0
$200 0
Sponsor 0
Bus fare income 0
Total income 0
   
Expenses  
Hall book 0
Visa 0
Press Meet 0
Welcome Party 0
Flight 0
Food 0
Lodge 0
Visit expenses 0
Farewell Party 0
Salary 0
Stage Management 0
Transport 0
Printing & Stationary 0
Training 0
Total expenses 0
   
Net Profit 0