Sampang Night

Kirat Sampang Rai are originated from the SALPA POKHARI according to the Mundhum. They are living at Baspani, Khartamchha, Phedi and Patheka VDC on Khotang District. They also migrate to Bhojpur, Ilam, Dharan, Itahari, Jhapa, and Kathmandu Valley. They are also going to abroad for Job purpose such as Hong Kong, Japan, Britain, America, Korea, Malasia.

Kirat Sampang Rai Confederation Hong Kong is established in 2012 by Sampange living in Hong Kong under the social ordinance of the HKSAR and tied with its Parent Organization Kirat Rai Association Hong Kong Limited. Now it’s striving to explore, preserve and protect Sampang history, language, literature, culture, scripture, and religion.

Kirat Rai Association Hong Kong Limited, the parent organization has its own Suptulung Khim (Altar Home) in Lot No. : 2095 IN D.D. 102, Ki Lung Tsuen, Santin, Yuen Long N.T. The parent organization decided to build 2 VIP room for the guest coming from different countries to Hong Kong. Sampang Night is organized mainly for collecting donation to build the guest room. After built the guest room and remain profitable, the profit is reserve to Samapang Achhaya Kosh.

OBJECTIVES OF SAMPANG NIGHT:

  1. Collection of donation to build 2 VIP bedroom at altering home.
  2. Promote & Protection of Nepali culture, music and songs.
  3. Make unity among all the Kirat Sampang Rai in Hong Kong.
  4. Maintain & ties with different ethnicities, religious groups and communities to actively identify the Kirat Sampang Rai and initiate social harmony and unity.
  5. Build up gracious relationships among the various social organizations in Hong Kong.
  6. Encourage and provide guidelines in order to enhance the educational qualifications, involvement in social work, and vocational competence of all Kirat Sampang Rai to make them more civilized and advance.

Hall Booking

Main Coordinator: Shashi Madan Rai

  1. Organization: Kirat Rai Association Hong Kong Ltd.
  2. BR No: 58919948-000
  3. Nature of Organization: Non-commercial
  4. Form of Registration: Charitable Institution
  5. 1st choice Date: 30/06/19
  6. 2nd choice Date: 01/07/19 – Approved (14/03/19)
  7. 3rd choice Date: 07/07/19
  8. Admission Fee: 300/200
  9. Apply 1/1/19; Approve:14/3/19

Project Completion Schedule (6 months)

  1. 01/01/19 – 31/03/19: Hall Booing & Artist Selection
  2. 01/04/19 – 30/04/19: Documentation & VISA Apply
  3. 01/05/19 – 30/06/19: Press Meet & Ticket Selling

End of the Month Meeting (4 Weeks)

  1. 02/06/19: Flight & Hotel Booking
  2. 09/06/19: Ticket Sale Information
  3. 16/06/19: Ticket Return
  4. 23/06/19: Cash Collection

Selection of Artist

S.N. Name of Artist NRS HK$
1 Astha 200000 13652
2 Kulendra 200000 13652
3 Manoj 170000 11605
4 Kushal 150000 10249
5 Alisha 100000 8827
6 Rakesh 3000
7 MC-Dev 1000
8 MC-Nisha 500
9 VISA 2000
TOTAL 64485

Agreement with Artist

  1. The remuneration will be NRS.______________ given to the Artist at the farewell after successfully completing the event.
  2. The Artist should not enter Hong Kong as a similar program before the program date.
  3. The Artist is not allowed to show any solo program in HK before the program date.
  4. The Artist should take rest and eat food at the designated hotel.
  5. The Artist should be visited according to the pre-scheduled program.
  6. After the farewell, Artist is not bound by the above term and condition.
  7. The artist should leave the Hong Kong within the VISA period, no extension will be allowed.
  8. If an Artist failed to conduct term and condition, the Organizer should marked the artist as ‘Black List’.
  9. The Artist should be liable himself/herself, if any injury, damage of body organ or death may occurred in the program. The organizer shall not pay any compensation to the artist.

Design & Printing

Main Coordinator: Shashi Madan Rai

  1. Poster Design
  2. Banner Design
  3. Ticket Design
  4. Slide Design
  5. Promotion/Advertising

Documentation

Main Coordinator: Shashi Madan Rai

VISA Documents (Artist)

  1. Passport Photo (3 copy)
  2. Artist Identity Card
  3. Passport (All pages except blank)
  4. Certificate different name.
  5. Educational Certificate
  6. Appreciation Certificate
  7. Photos of different program
  8. Album & Poster
  9. Cut piece of news paper
  10. YouTube link
  11. Artist Bio-data

VISA Documents (Organizer)

  1. CR/BR Certificate
  2. Bank Statement
  3. Auditing Report
  4. Hall Booking (Shashi)
  5. Event Poster (Shashi)
  6. About the Program (Shashi)
  7. Insurance Slip (Kisan)
  8. VISA application Form (Kisan)
  9. Agreement Letter (Kisan)
  10. Flight Booking (Kisan)
  11. Hotel Booking (Kisan)
  12. Follow up (Kisan)

Project Team

1. Project Manager: Shashi Madan Rai

Hall Booking, Project schedule, Contract Sign, VISA Apply, Staff Schedule, Ticket Policy, Sponsor Policy, Facility of Sponsor, Press Meet Schedule, Flight Schedule, Hotel Schedule, Breakfast Schedule, Lunch Schedule, Dinner Schedule, Welcome schedule, Opening Schedule, Program Rundown, Visit Schedule, Farewell schedule etc.

2. Designer: Shashi Madan Rai

Poster, Ticket, Banner, Certificate, Invitation Design and Publicity etc.

3. Finance Coordinator: Dhiraj Rai

Distribution of Ticket, Collection of Sponsor, Ticket Sales Schedule, Ticket Return Schedule, Sponsor Welcome on the program, Khada and Flower Distribute on the program. etc.

  1. Ticket Distributor: Narayan Prasad Rai
  2. Ticket Follower: Dipak Keshar Rai

4. Treasurer: Chandra Kumar Rai

Receipt & Payment all income and expenses of the project, Khada & Flower Purchase, Identity Card Purchase, Opening Ceremony Material Purchase: Ribbon, Balloon, Balloon Fukne, Ballon padkaune sinka, Scissor, etc.

5. Reception Manager: Harichandra Rai

Flight Booking, Hotel Booking, Breakfast, Lunch, Dinner, Artist Welcome, Artist Farewell, Artist Vehicle etc.

  1. Deu Kumar Rai

6. Visit Manager: Nanda Kumar Rai

Visit Artist according to the schedule program

7. Stage Manager: Rabi Chandra Rai

Stage Management, i.e. Provide sound system, Lightning system, Track Player, Slide Player, Ready to Artist, Provide Loacal Artist, Arrang Opening Dance, Help to opening ceremony, Arrange dancer for the artist Stage Clean, washroom sanitation, Locker Protection, Water Supply etc.

  1. Sound and Light Engineer: Esky & Syrush
  2. Track Player: Tej Sampang
  3. Slide Player: Sanjina Rai
  4. Artist Ready: Kopila Rai
  5. MC: Dev/Nisha
  6. Stage Cleaner: Shashi Chandra Rai
  7. Locker Control: Archana, Reshma, Prativa, Anushka
  8. Beautician: Natural Hair Saloon
  9. Slide Maker: Zap Stdudio
  10. Photographer: Mani Sampang
  11. Video grapher: Shyam Sunuwar

Security Manager: Ganga Ram Rai

Mass Control, Entry pass distribution etc.

  1. Mass Control: Jaya, Ayush, Manish

Transport Manager: Ramesh Rai

Provide bus for the customer on the program.

  1. Ramesh Rai, 92540679
  2. Karna Bir Rai, 61598667
  3. Shyam Rai, 51181014
  4. Hemanta Rai, 53737642
  5. Kiran Rai, 60648410

Ticket Classification

PARTICULAR VVIP VIP $300 $200 Total
TICKET 58 199 477 189 923
AMOUNT 58000 99500 143100 37800 338400

Ticket rule

  1. Program is subject to change without prior notice.
  2. Children under 6 will not be admitted.
  3. Photography, audio-recording, or filming in the venue is prohibited.
  4. Food and drinks should not be brought into the venue.
  5. Smoking, eating or drinking in the venue is prohibited.
  6. Latecomers will not be admitted until a suitable break.
  7. Each ticket will admit only one person.
  8. Only ticket with the theater stamp is valid.
  9. The inquiry counter, Yuen Long Theater.

Sponsor

Sponsor Expenses Amnt Gift Khada Honor Slide
Platinum
/Title
Hall/
Event
15000 VVIP-2 Red Name top of the banner. 6:1
Diamond
/Host
Salary 10000 VVIP-2 Blue Call on the Stage 5:1
Golden Flight 5000 VIP-2 Yellow Call on the Stage 4:1
Silver Hotel 4000 VIP-2 White Call on the Stage 3:1
Bronze Visit 3000 VIP-1 Green Call Name Only 2:1
General Misc. 2000 VIP-1 Green Call Name Only 1:1

 Ticket Sale Form

Ticket Distributor: Narayan Prasad Rai

Code: Office use only (001) Date: 31/3/19
Name: Ramesh Phone: 64324586
Ticket Type Ticket Sold No. Qty Rate Total
VVIP 11–11 1 1000 1000
VIP 21–22 2 500 1000
300 101–102 2 300 600
200 51–52 2 200 400
TOTAL 3000
Sign of Receiver:

Ticket Return/Follow up Form

Ticket Followup Officer: Dipak Keshar Rai

Code: Office use only (001) Date: 31/4/19
Name: Ramesh Phone: 64324586
Ticket Type Ticket Return No. Return Rate Total
VVIP 11–11 -1 1000 1000
VIP 21–22 -2 500 1000
300 101–102 -2 300 600
200 51–52 -2 200 400
TOTAL 3000
Sign of Receiver:

Ticket Sales & Payment Record

Financial Manager: Dhiraj Kumar Rai

S/N Name Ticket No. Amount
1 Ramesh VVIP 11 1000
2 Ramesh VIP 21 500
3 Ramesh VIP 22 500
4 Ramesh $300 101 300
5 Ramesh $300 102 300
6 Ramesh $200 51 200
7 Ramesh $200 52 200


Press Meet

Main Coordinator: Shashi Madan Rai

  1. Anoj Rokka, Saptahik Kantipur.com, Tel: 9315 3980
  2. Bikram Gurung, Zap photo Studio, Tel: 9841 3657
  3. Kisan Rai, Everest Media, Tel: 9420 7156
  4. Magendra Rai, Nepal Khabar.com, Tel: 6091 2627
  5. Mazza ko Rai, Tel: 4643 3366
  6. TB Yakkha, Bagaicha.com, Tel: 6687 5055

Necessary things

Banner, Ticket, Poster, Ticket Sales Form, Request letter, Envelop, Broucher in Slide etc.

Rundown

  1. 12:00AM : Gathering
  2. 01:00PM : Lunch
  3. 02:00PM : Charing – Chirman, Coordinator, Guest, Media
  4. 02:30PM : Main Coordinator Speech with Slide
  5. 03:00PM : Close by Chairman
  6. 03:15PM : Ticket Distribution

Flight Schedule

Reception Manager: Harichandra Rai.

S.N. Name Arrive Depart Amount
1 Manoj KTM-HKG
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM
Wed, Jul 3, 2019
Time: 19:10
5495
2 Kushal KTM-HKG
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM
Wed, Jul 3, 2019
Time: 19:10
5495
3 Rakesh KTM-HKG
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM
Wed, Jul 3, 2019
Time: 19:10
5495
4 Alisha KTM-HKG
Sat, Jun 29, 2019
Time: 04:10
HKG-KTM
Wed, Jul 3, 2019
Time: 19:10
5495
5 Kulendra LHR-HKG
Sun, Jun 30, 2019
Time: 10:05
HKG -LHR
Wed, Jul 3, 2019
Time: 19:45
5700
6 Astha KTM-HKG
Mon, Jul 1, 2019
Time: 04:10
HKG-KTM
Fri, Jul 5, 2019
Time: 19:10
5495
TOTAL 33175

Hotel Schedule

Reception Manager: Harichandra Rai.

Room
No.
Artist
Name
Bed
Qty
Room
Type
Check
In
Check
Out
Total
Night
Rent
Per Day
Total
Amount
1 Manoj 1 Deluxe 29/06/19 03/07/19 4 358 1432
2 Kushal & Rakesh 2 Deluxe 29/06/19 03/07/19 4 269 2152
3 Alisha 1 Deluxe 29/06/19 03/07/19 4 358 1432
4 Kulendra 1 Deluxe 30/06/19 03/07/19 3 358 1074
5 Astha 1 Deluxe 30/06/19 05/07/19 5 350 1751
TOTAL 7841

Breakfast, Lunch & Dinner Schedule

Reception Manager: Harichandra Rai.

Day Date Breakfast Lunch Dinner
1 29/06/19 McDonald’s Hello Kitchen Bagaicha
2 30/06/19 Outside Bagaicha Ex-Army
3 01/07/19 Outside Bagaicha Bagaicha
4 02/07/19 Outside Horn Restaurant Bagaicha
5 03/07/19 Outside Hello Kitchen

Daily Schedule

Reception Manager: Harichandra Rai.

Day Date Day Program Evening Response
1 29/06/19 Arrival/Chulaghar Resting Harichandra
2 30/06/19 Meeting Resting Harichandra
3 01/07/19 Preparation Program Harichandra
4 02/07/19 Visit Big Buddha Farewell Harichandra
5 03/07/19 Check-out Departure Harichandra

Staff Schedle

Reception Manager: Harichandra Rai.

Date 29 30 1 2 3 5
Picup Meeting Program Visit Drop Drop
Shashi Avlb Avlb Avlb Avlb
Dhiraj Avlb Avlb Avlb Avlb Avlb Avlb
Hari Avlb Avlb Avlb Avlb Avlb Avlb
Nanda Avlb Avlb Avlb Avlb Avlb Avlb
Narayan Avlb Avlb Avlb Avlb
Ganga Avlb Avlb Avlb
Tej Avlb Avlb
Mani Avlb Avlb Avlb
Chandra Avlb Avlb
Rabi Avlb Avlb
Deu Avlb Avlb Avlb
Karna Avlb Avlb
Shyam Avlb Avlb
Dipak Avlb Avlb
Renuka Avlb Avlb
Ramesh Avlb Avlb

Opening Rundown (15 minute)

Secretary: Mani Raj Rai

Start End Performance Duration Permormer
8:00 8:01 Theater Rules 0:01
8:01 8:09 Chairing & Thanks 0:08 Women Show
8:09 8:10 Opening & National Song 0:01
8:10 8:11 Send Guest to the Floor 0:01
8:11 8:12 About Program 0:01
8:12 8:13 Chief Greetings 0:01
8:13 8:14 Chairman Close 0:01
8:14 8:15 Hand Over to MC 0:01

Opening necessary things:

Treasurer: Chandra Rai

  1. Sponsor:
    1. Flower byadge 100 pcs,
    2. Khada (Red) 5 pcs
    3. Khada (Blue) 5 pcs
    4. Khada (Yellow) 15 pcs
    5. Khada (White) 20 pcs
    6. Khada (Green) 45 pcs
  2. Opening:
    1. Ribbon (48 inch)
    2. Balloon (24 pcs)
    3. Scisor (1 pcs)
    4. Pin (24 pcs)
  3. Honor:
    1. Pheta (1)
    2. Gamchha (1)
    3. Plate (1)

Program Rundown (2:30 minute)

Stage Manager: Rabichandra Rai

Start End Performance Duration Performer
8:15 8:17 MC 0:02
8:17 8:22 Dance 0:05 Local Group
8:22 8:24 MC 0:02
8:24 8:44 3 Songs 0:20 Rakesh
8:44 8:46 MC 0:02
8:46 8:52 1 Dance 0:06 Alisha
8:52 8:54 MC 0:02
8:54 9:14 3 Songs 0:20 Kushal
9:14 9:16 MC 0:02
9:16 9:26 Speech 0:10 Dayahang
9:26 9:28 MC 0:02
9:28 9:54 Drama 0:26 Manoj
9:54 10:00 1 Dance 0:06 Alisha
10:00 10:02 MC 0:02
10:02 10:22 3 Songs 0:20 Kulendra
10:22 10:23 MC 0:01
10:23 10:43 3 Songs 0:20 Ashtha
10:43 10:45 MC (Closed) 0:02
10:45 11:00 Photo Session 0:15

Sampang Women Group:

Stage Manager: Rabichandra Rai

S Name Phone Spous
1 Sangita Rai 93410827 Gangaram Rai
2 Renuka Rai Mani Chandra Rai
3 Kamala Rai 66779516 Dhiraj Kumar Rai
4 Bishnu Rai 66240457 Dipak Rai
5 Purna Rai 51858469 Nanda Rai
6 Bimla Rai 91676976 Shashi Madan Rai
7 Shiva Kmri Rai 54443679 Narayan Psd Rai
8 Kem Maya Rai 51040033 Khatir Mani Rai
9 Sundhari Rai 65357644 Madhu Kshr Rai
10 Pratima Rai 52827434 Chndra Kmr Rai
11 Gita Rai 65968004 Harichandra Rai
12 Padma Rai Tej Kumar Rai
13 Pabitra Rai Hemanta Rai
14 Samjhana Rai 51077275
15 Sapana Rai 93105528
16 Sujana Rai
17 Ambika Rai
18 Bina Rai

Local Dancer

Stage Manager: Rabichandra Rai

S Name Phone
1 Arpana Rai 67506862
2 Reema Rai 55796749
3  Prativa Gurung 91688614
4 Ayusma Rai 93358257

Photo Sooting Schedule

Photgrapher: Mani Chandra Rai

  1. 07:00PM-07:45PM – Ground Floor
  2. 07:45PM-08:00PM – First Floor
  3. 10:45PM-11:00PM – First Floor

Video Shooting Schedule

Video Grapher: Shyam Sunuwar

  1. 07:00PM-07:45PM – Ready
  2. 07:45PM-07:55PM – Entrance Seen
  3. 07:55PM-08:00PM – Sitting Seen
  4. 10:45PM-11:00PM – Outgoing Seen

Visit Schedule

Visit Manager: Nanda Rai

Time Particular Through
09:00AM Gathering at Star Ferry Taxi
10:00AM Breakfast
11:00AM Go to Central Slow Ship
12:00PM Go to Mui O Fast Ship
01:00PM Lunch
02:00PM Go to Big Buddha Single Decker
04:00PM Go to Tung Chun Cable Car
05:00PM Got Jordan Double Decker

Farewell Schedule

Secreatry: Mani Raj Rai

Particula Performer
Chairing Chairman & Artist
Thanks Main Cordinator
Speaking All Artist
Farewell Salary+Certificate
Close Chirman
Giftation VIP
Dinner Artist

Sponsor Report

Financial Manager: Dhiraj Kumar Rai

S/N Sponsor VVIP VIP $300 $200 Propose Ticket Sponsor
1 Adhiraj Prakash) Chamling 2 2000 -1000.00 1000.00
2 B & B Restaurant 1 1000 -1000.00 0.00
3 Bagaicha Restaurant 1 2000 -1000.00 1000.00
4 Bal Jit Rai 1 2000 -500.00 1500.00
5 Bantawa Bikram Rai 1 2000 -500.00 1500.00
6 Bantawa Daphe Consultancy 1 2000 -500.00 1500.00
7 Bantawa Durgakanta 1 2000 -500.00 1500.00
8 Bantawa Gajendra Bahadur Rai 1 2000 -500.00 1500.00
9 Bantawa Khim 1 2000 -1000.00 1000.00
10 Bantawa Maitra Kumar Rai 1 2000 -500.00 1500.00
11 Basnta Rai (BTC company) 3000 3000.00
12 Bhusan Sampang 2 2000 -1000.00 1000.00
13 Binod Sampang Rai 1 2000 -500.00 1500.00
14 Chandra Kumar Rai 2000 2000.00
15 Chandraka Rai 2000 2000.00
16 Chhatra Subba 1 10 1 4200 -4200.00 0.00
17 Deepen Bantawa Rai 2000 2000.00
18 Deu Kumar Sampang Rai 2 5000 -1000.00 4000.00
19 Dhiraj Sampang 2000 2000.00
20 Dipak Kesar Sampang 1 3000 -500.00 2500.00
21 FEONA (Hira Man Rai) 3 6 6000 -6000.00 0.00
22 Ganga Ram Rai Sampang 2000 2000.00
23 Gorkha Store 1 2000 -1000.00 1000.00
24 Gurung & Shum 1 3000 -1000.00 2000.00
25 Hejen Rai (Narayan) 2 2000 -1000.00 1000.00
26 Indian Gorkha Restaurant 2 5000 -1000.00 4000.00
27 Indra Kumar Sampang 1 2000 -500.00 1500.00
28 Jajin Chamling 1000 1000.00
29 Jiwan Chamling Nerpa 2 2000 -1000.00 1000.00
30 Karna Bir Sampang 3000 3000.00
31 Kem Maya Rai 1 2000 -1000.00 1000.00
32 Keshar Kumar Thulung Rai 1 2000 -500.00 1500.00
33 KME finance & Remittancce 1 4000 -1000.00 3000.00
34 Koyi Khim (Hita Bahadur) 1 2000 -1000.00 1000.00
35 Lab Kumar Gurung 2 2000 -1000.00 1000.00
36 Lama Kaji Rai 2 2000 -1000.00 1000.00
37 Lila Rai 2 2000 -1000.00 1000.00
38 Madhu Kumar Rai 1 2000 -500.00 1500.00
39 Madu Kesar Sampang 2 2000 -1000.00 1000.00
40 Mani Raj Sampang 2000 2000.00
41 Manna Finance 2 5000 -1000.00 4000.00
42 Mohan Raj Rai 2 2000 -2000.00 0.00
43 Namai chimme 1 1 2000 -1500.00 500.00
44 Narayan Prasad Sampng 2 15000 -2000.00 13000.00
45 Nepal Chamber 1 5000 -1000.00 4000.00
46 Nepal Finance Limited 1 10000 -1000.00 9000.00
47 Nepalese Federation 2 4000 -2000.00 2000.00
48 Netrapal Sampang Rai 2 5000 -1000.00 4000.00
49 Puma Tupkha Bankhala 1 2000 -1000.00 1000.00
50 Ramesh akumar Sampang 2 5000 -1000.00 4000.00
51 Shashi Madan Rai 2000 2000.00
52 Shyam  Sampang Rai 2000 2000.00
53 Subash Puma Rai 2 4000 -2000.00 2000.00
54 Sunkoshi Gurkha 2 2000 -1000.00 1000.00
55 Sunuwar Samaj 2 2000 -1000.00 1000.00
56 Tej Kumar Sampang 1 2000 -1000.00 1000.00
57 Tika Koyee Rai (Khotang) 1 3500 -500.00 3000.00
58 Tirna Chamling 1 2000 -500.00 1500.00
59 Tuen Mun Nepalese Family 1 3000 -500.00 2500.00
60 Tul Bahadur Sampang Rai 1 8000 -1000.00 7000.00
61 Yalungchha Pariwar 6 3 7500 -7500.00 0.00
Total 32 54 10 1 189200.00 -62200.00 127000.00

Ticket Report

Financial Manager: Dhiraj Kumar Rai

Ticket Sold Free Remain Loss Amount
VVIP-58 45 13 0 45000
VIP-199 176 17 6 88000
$300-477 369 7 88 15 110700
$200-189 124 4 60 1 24800
Ticket Sold 714 11 268500
Sponsor 127000
Total Income 395500

Estimated Expenses to build a guest room

S/N Particulars Room 1 Room 2 Total
1 Wall, Door, Windows 12000 12000 24,000
2 Ceiling, Panting, Carpet 7000 7000 14,000
3 Air condition, Lighting 8000 8000 16,000
4 24″ TV, Wall Picture 5000 5000 10,000
5 Double Bed (Folding) 8000 8000 16,000
6 Daraj with Glass 5000 5000 10,000
7 Table & Chair 5000 5000 10,000
Total Expenses 100,000

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